Sovereign Oaks HOA Annual Meeting 2024

2024 Annual Meeting Information  
The 2024 HOA Annual Meeting is scheduled for Thursday, September 19th at the Riceville Fire Station, 2251 Riceville Road. Registration begins at 5:30 p.m. with the meeting starting at 6:00 p.m. Three matters will be put before the HOA membership for a vote. Each Lot is entitled to one vote per Lot, cast only by those attending in person or via a signed proxy, so plan ahead. The matters requiring a vote of the HOA membership are:

1. Approval of the Minutes from the 2023 HOA Annual Meeting   
2. Approval of the 2025 Proposed HOA Budget  
3. Election of two HOA Board Members to a three (3) year term each

– Approval of the minutes and budget will be by a show of hands.

– Board seat/s will be voted on using written ballots which will be distributed when attendees register at the Annual Meeting. HOA members interested in having their name pre-printed on the written ballot need to notify the HOA board no later than 5 p.m., Friday, September 13th, at board@sovereignoakshoa.com. Nominations from the floor will also be accepted and can be handwritten onto ballots by individual voters.

Attached please find important documents for all HOA members to review before the meeting.

• 2024 HOA Annual Meeting Agenda
• 2023 HOA Annual Meeting Minutes – for approval
• Proposed HOA Budget for 2025
• Proxy Statement (to be presented by designated Proxy holder at Registration, if needed)

Please watch your email for a final reminder coming out between August 16th – 18th. This will include any additional documents needed prior to the meeting. If you know of anyone who did not receive this email, please ask them to email secretary@sovereignoakshoa.com with their current email address.

Remember the yearly honey distribution will follow the meeting. Honey will only be distributed to those present in person, or by proxy.

We look forward to seeing everyone in September,
Your Sovereign Oaks HOA Board of Directors